Privacy Policy

1. Introduction/responsible data controller

EDRA/GHIN recognises that the privacy and security of your personal information is of the utmost importance.
EDRA/ ghin e.V.,
An der Rechtschule 1-3, 50667 Cologne
e-mail: info@edra-ghin.org.

is the responsible controller of your data further to Art. 4, No. 7, Art 26 of General Data Protection Regulation (GDPR).

This policy sets out what we do with your information and how we ensure its security. It also explains where and how we collect your personal information, as well as your rights over any personal data we hold about you.

This policy applies to you if you communicate with us over the phone, online or if you are interacting with us on social media.

2. What sort of personal data do we collect?

2.1 While using our website:

Information about any device you have used to access our Services and which your browser sends to our server and which are technically necessary to show the website such as your device’s make and model, browser, IP address, date of visit to website, specific websites visited, HTTP-status code as well as the transferred data amount. (legal basis is Art. 6 sub. 1 S.1 lit. f of GDPR).

Cookies: Cookies are small data files that websites place on your computer, laptop or mobile device. They are not programs or applications and cannot give any virus to your pc. They are designed to facilitate the use of the website for the user. We regularly use the following cookies:

Strictly necessary Cookies.
These are Cookies that are required for the operation of our website. They are necessary for the safety, security and integrity of the site. For example, they help support the structure of the pages that are displayed to you, help to improve navigation and allow you to return to pages you have previously visited. This type of Cookie only lasts for the duration of the time you are visiting the website. When you leave the website, they are deleted automatically.

Performance Cookies or analytical Cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily. The data is aggregated and anonymised, which means we cannot identify you as an individual.

Functionality Cookies. These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region). These Cookies will remain on your device until you choose to clear it. If you choose to do this, you will need to enter your details each time you visit the website.

2.2 After subscribing to our newsletter

You can subscribe to our newsletter as soon as you accept the updated subscription settings. For subscribing to our newsletter we use a double opt-in procedure. After subscribing to our newsletter, you will receive an email, where we kindly ask you to confirm once again that you wish to receive news from us. In this email we will explain the content which will be included in the newsletter. If you do not confirm your subscription within 24 hours, your data will not be stored and you will not receive our newsletter.
Furthermore, we collect your IP-address as well as the time and date of your first subscription in order to be able to prove that you gave us your agreement to receive our news (legal basis is Art. 7 sub. 1 GDPR). The only mandatory information we need in order to send the newsletter to you is your email address., but we usually ask you to also provide us your name, your country of residence and your company. After confirming your subscription, we store your email address to provide you with our content (legal basis is Art. 6 sub. 1 S.1 lit. f of GDPR). If provided, we will also store the further information you gave us as long as you receive our newsletter.
You can withdraw our consent to receive news from us at any time by using the link provided to you in every newsletter mail. Or you just send us an email to info@edra-ghin.org. This will not affect the lawfulness of processing based on consent before its withdrawal.

Please be aware that we use the service provider MailChimp for our marketing e-mails/newsletters. By clicking below to submit this form, you acknowledge that the information you provide will be transferred to MailChimp for processing in accordance with their Privacy Policy and Terms. MailChimp employs the use of cookies, unique identifiers, web beacons and similar tracking technologies. While we transfer your personal information to MailChimp it will continue to be subject to safeguards set out in the European Law. We have procedures in place to ensure your data receives the same protection as if it were being processed inside the EEA. For example, our contracts with Mailchimp stipulate the standards they must follow at all times.

3. Your data protection rights

In relation to your personal data, you also have the right to:

  • have inaccurate information corrected: if you believe we hold inaccurate or missing information, please let us know and we will correct it.
  • object to our use of it: We will then consider your objection to our use of your personal data. If on balance, your rights outweigh our interests in using your personal data, then we will at your request either restrict our use of it or delete it. If you make an objection to the use of your data for direct marketing, we will stop using your personal data for direct marketing purposes.
  • restrict our use of it: There are several situations when you can restrict our use of your personal data, this includes (but is not limited to): you have successfully made a general objection or you are challenging the accuracy of the personal data we hold or we have used your personal data unlawfully, but you do not want us to delete it.
  • have us delete it: There are several situations when you can have us delete your personal data, this includes (but is not limited to): we no longer need to keep your personal data; you have successfully made a general objection; you have withdrawn your consent to us using your personal data (and we do not have any other grounds to use it) or if we have unlawfully processed your personal data.
  • have us transfer or "port" a copy of it: You have the right to obtain and reuse the personal information that you have provided to us.
  • complain to the data protection regulator: We’d like the chance to resolve any complaints you have, however you also have the right to complain to the German authorities in charge of data protection which you can find here: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html

Any questions?

If you have any questions that haven’t been covered, please contact us at info@edra-ghin.org for assistance.

This notice was updated on 20/09/2018.